EXHIBITORS
GENERAL INFORMATION FOR EXHIBITORS

Approximately 1200 national and international peptide scholars, researchers, educators and students will convene June 7 – 12, 2009 on the scenic and academically respected Bloomington campus of Indiana University for the 21st American Peptide Symposium.  This biennial symposium provides you with the opportunity to showcase your organization to a large, concentrated group of people responsible for purchasing products and services related to peptide research and education.   We encourage you to break away from your office and join us in June. 

General Layout of Symposium Activities
Indiana University provides a unique venue at which the 21st Symposium will be held.  The IU Bloomington campus is scenic, beautiful and walkable.  The organizers have selected venues for lectures, exhibits, poster sessions and most social events that have eliminated the necessity for shuttle or bus transport.  All major venues are located in the center of campus within a one to two minute walk of each other.  On campus housing at Willkie Residence Center is a pleasant 10 minute walk from the center of Symposium activities and the Indiana Memorial Union is less than a 5 minute walk to Symposium sites.

Exhibit/Poster Hall
The Exhibit/Poster Hall is located in the heart of Symposium activities in the HPER (Health, Physical Education and Recreation) facility.  Exhibitors, posters and beverage stations will be intermixed in three large air-conditioned gymnasiums (see exhibit/poster hall drawing).  Space allows for 51 exhibitor booths.   Lunches will be available in and around the Hall for noon viewing hours.  Refreshments, including beer and wine, will be available for viewing hours in the late afternoon.

Venue features include:

• Air-conditioned
• Carpeted floor
• Poster, exhibit booths and beverage stations will be included in each gymnasium
• Wireless internet access available throughout
• 1 – 2 minute walk from Lecture Hall (IU Auditorium)
• 1 - 2 minute walk from Indiana Memorial Union (host hotel)
• 10 minute walk from Willkie Residence Center
• Locked and secured during non-viewing time periods

Booth features include:

• 8’ X 10’ pipe and drape booths (blue draping)
• Carpeted (grey carpeting)
• 1 6’ table
• 2 chairs
• An identifying sign
• Waste paper basket
• Access to 120V electrical for each booth
• Wireless internet access

Exhibitor benefits include:

• 2 complimentary symposium registrations per booth
• Reduced registration fee for additional exhibitor registrants ($250.00 each)
• Receipt of all Symposium materials including Program and gift items
• Invitation to attend all sessions and general social events

Additional Booth Equipment and Drayage
Symposium organizers have contracted with the George E. Fern Company in Indianapolis, a leading national convention service contractor to manage exhibit/poster hall arrangements.     Exhibitors needing additional items other than those provided with the basic booth may rent those items through the Fern Company.  George Fern Company will send out a catalog in early spring to exhibitors identifying available materials.

Drayage for exhibitors will also be handled exclusively by the George E. Fern Company.  Instructions for shipment will be sent to confirmed exhibitors in April 2009.

Key Dates and Times (times are representative and may be subject to change)

Booth Assignments
Although there is no formal mechanism for requesting specific booth location, the Symposium organizers will work with you, to the extent possible, on an informal basis, to select a location that is acceptable to you.  You may direct specific space requests to Mary Morgan, IU Conferences (mcmorgan@indiana.edu).  In lieu of a specific request, Symposium Organizers will assign booth space on a priority basis by date of receipt by the 21st Symposium Conference Office of a signed contract and payment in full of exhibitor fees.  The ability to select a specific location will diminish as the exhibit hall continues to fill.

Exhibitor Recognition
All confirmed exhibitors will be identified on the Symposium web site and in the program booklet.  Each exhibitor will be entitled to a half page advertisement in the Program Book.   The deadline for advertisements is Wednesday, April 1, 2009.  Symposium organizers will contact you prior to this deadline, but please be advised that failure to provide logos or other artwork by the requested deadline may result in a loss of opportunity to be included in the program booklet.

Exhibitor Fees and Registration
            Fees:                        $3500.00 for 1- 8’ X 10’ booth space
                                   
            To become a confirmed exhibitor, please complete the following:

• Review the Exhibitor Contract, sign the contract and mail or fax to:

                        Attn:  Mary C. Morgan
                        IU Conferences
                        1900 East 10th Street
                        Suite 228
                        Bloomington, IN USA 47406

                        FAX:  812.856.5692

• Complete the on-line Exhibitor Registration form, including payment in full

Upon receipts of contract, registration and payment, the Symposium Organizers will confirm your acceptance, will assign your booth space and will post your organization’s name to the Symposium web site.

Cancellation
Exhibitor fees will be refunded, less $500.00, if received in writing on or before April 1, 2009.  After April 1, 2009 no booth fees will be refunded unless APS is able to resell the space.  Canceled space will not be resold until all space for the Exposition has been sold.  Email cancellation notice to IU Conferences at:  iuconfs@indiana.edu.